Green Cove Springs, Florida
2233 Village Square Parkway
SPECIAL MEETING - PUBLIC HEARING - 5:15 p.m.
Call to Order (5:15 p.m.)
1. Attendance
Minutes:Present: Janice Kerekes, District 1; Carol Studdard, District 2, Charles Van Zant, Jr., District 3; and Frank Farrell, District 4. Superintendent Ben Wortham was also present.
Lisa Graham, District 5, was not present at the meeting.
Public Hearing on the Budget
2. Review the Rolled-Back Rate Calculation and the 2011-12 Millages
Minutes:Dr. Copeland provided copies of the Rolled-Back Rate Calculation and Millages for 2011-2012 to the Board, as well as copies of the advertisements that appeared in the Clay Today newspaper on July 28, 2011, in compliance with TRIM requirements.
The Required Local Effort mill levy for 2011-2012 is less than the Rolled-Back Rate by 4.13%. For this reason, Clay County does not have to advertise for a tax increase, even though the mill levy is greater that the mill levy for 2010-2011. The total mill levy for 2011-2012 is 7.977 mills. We expect to receive $70,592,899 in total revenue from the mill levy. This is $2.7 million less than what was generated in 2010-2011. Because of the significant decrease ($500 million) in assessed value we will generate less tax dollars.
3. Review the Tentative 2011-12 Budget (All Funds)
Minutes:Dr. Copeland reviewed the tentative budget for 2011-2012. Encumberances/Projects for 2010-2011 of $10,308,503 combined with Appropriations for 2011-2012 of $297,976,548 equals a total Tentative Budget of $308,286,051 for 2011-2012. It is anticipated that, based on revenues, we will end June 30, 2012 with a fund balance in excess of 3%.
4. Public Hearing for Comments on the 2011-12 Budget and Millages
Minutes: A public hearing was held. There was no one present to speak to this item.
Action Items
5. Adopt the 2011-12 required local mill levy
Motions: Motion to adopt the required local effort mill levy of 5.479 mills which is (4.13) percent less than the rolled-back rate. - PASS Vote Results Motion: Carol Studdard Second: Charles Van Zant, Jr. Frank Farrell - Aye Lisa Graham - Not Present Janice Kerekes - Aye Carol Studdard - Aye Charles Van Zant, Jr. - Aye
6. Adopt the 2011-12 discretionary operating mill levy
Motions: Motion to adopt discretionary mill levy of 0.748 which is 6.05 percent less than the rolled-back rate.
- PASS Vote Results Motion: Charles Van Zant, Jr. Second: Janice Kerekes Frank Farrell - Aye Lisa Graham - Not Present Janice Kerekes - Aye Carol Studdard - Aye Charles Van Zant, Jr. - Aye
7. Adopt the 2011-12 discretionary critical needs (operating) mill levy
Motions: Motion to adopt the critical operating needs mill levy of 0.250 which is (6.05) percent less than the rolled-back rate.
- PASS Vote Results Motion: Janice Kerekes Second: Carol Studdard Frank Farrell - Aye Lisa Graham - Not Present Janice Kerekes - Aye Carol Studdard - Aye Charles Van Zant, Jr. - Aye
8. Adopt the 2011-12 capital improvement fund mill levy
Motions: Motion to adopt the capital improvement fund mill levy of 1.500 mills which is 6.05 percent less than the rolled-back rate. - PASS Vote Results Motion: Carol Studdard Second: Charles Van Zant, Jr. Frank Farrell - Aye Lisa Graham - Not Present Janice Kerekes - Aye Carol Studdard - Aye Charles Van Zant, Jr. - Aye
9. Adopt the 2011-12 Total Mill Levy
Motions: Motion to adopt the total mill levy of 7.977 mills which is 4.74 percent less than the rolled-back rate. - PASS Vote Results Motion: Charles Van Zant, Jr. Second: Janice Kerekes Frank Farrell - Aye Lisa Graham - Not Present Janice Kerekes - Aye Carol Studdard - Aye Charles Van Zant, Jr. - Aye
10. Adopt 2011-12 Tentative Educational Facilities PlanAttachment: Edu Fac Plan 2011-12 Tentative.pdf
Motions: Adopt the 2011-12 Tentative Educational Facilities Plan.
- PASS Vote Results Motion: Janice Kerekes Second: Carol Studdard Frank Farrell - Aye Lisa Graham - Not Present Janice Kerekes - Aye Carol Studdard - Aye Charles Van Zant, Jr. - Aye
11. Adopt the 2011-12 Tentative Budget (all Funds) and set the Public Hearing for the 2011-12 Final Budget Thursday, September 15, 2011 at 7:00 p.m.
Minutes: With this final action/vote the Board Chairman read and signed Resolution #11-01 approving tentative millage rates for the fiscal year 7/1/11 to 6/30/12 and Resolution #11-02 adopting the tentative budget for fiscal year 2011-2012 and closed the public hearing.
Motions: Motion to adopt the Tentative 2011-12 Budget of $308,286,051 and to set the public hearing for 2011-12 Final Budget for Thursday, September 15, 2011 at 7:00 p.m. in the Teacher Training Center at Fleming Island High School. - PASS Vote Results Motion: Carol Studdard Second: Charles Van Zant, Jr. Frank Farrell - Aye Lisa Graham - Not Present Janice Kerekes - Aye Carol Studdard - Aye Charles Van Zant, Jr. - Aye
Superintendent Requests
12. Comments
Minutes:Superintendent Wortham observed that the sparse crowd at this meeting was a testimony of the citizens and taxpayers in Clay County for their satisfaction with the Clay County schools. He also commented on the handout from Dr. Copeland. He pointed out the serious level of the fund balance in 1999-2002. In 2001-2002 the fund balance "dipped" to .36% or just over a half million dollars.
School Board Requests
13. Comment
Minutes: The Board complimented Dr. Copeland on the good work on presenting the budget.
Adjournment (5:40 p.m.)
